External Examining Secretariat:

External Examiners
External Examiners for Taught Programmes

Guidance and Information
Guidance on mentoring arrangements for external examiners new to the work is available here.
Information on procedures and regulations relating to external examiners for taught programmes may be found here. This includes information on the following aspects:

· the selection and appointment of examiners

· the role and duties of the external examiner

· assessment regulations and procedures

· information to be provided to the external examiner

· quality assurance and standards

· reporting


Academic Contact (department)

For Lancaster-based provision the primary academic contact is the Assessment Officer for the department. For International Teaching Partnerships (ITPs), the external examiner's first point of contact should be the Faculty Director of International Teaching Partnerships. For Regional Teaching Partnerships (RTPs), the primary academic contact is normally the Programme Leader in the college.


Administrative Contacts (Institution)
All queries relating to appointment, reports, and payment of fees and claims should be sent to University's external examiner mailbox:

If an examiner wishes to contact a member of staff in ASQ in person, they should contact the following personnel:
Donna Fisher

44 (0) 1524 592587


An annual report is made to the University by each external examiner. The report should be submitted to the University within four weeks of the final examination board (examiners should note that the fee cannot be paid until the report has been received). The report form may be downloaded here. Reports should be submitted to the following email address:

Change of Circumstances

External Examiners must inform the University if their circumstances change (e.g. academic position, institution, contact details, etc).

Data Protection and Freedom of Informations

While external examiner reports are intended for consumption internally by Lancaster University and its collaborative partners, external examiners should note that information may be disclosed in order to comply with the Data Protection Act 1998, Freedom of Information Act 2000 and other legislation. External examiners should avoid reference by name to individual members of staff or candidates when writing the report.

Examiners should ensure they store copies of students' work and marks and any other personal information securely and in line with Lancaster University's Policy on Categorising and Protecting University Information Assets. The policy is available here.

Electronic information should be deleted promptly following use. Hard copies of material should be returned to the department.

Fees and expenses

Fees and expenses are paid through the ASQ unit, and a claim form (which covers both fee and expense payments) should be forwarded to the unit on completion of the year's work (or the work for a particular cohort). Examiners should note that the fee cannot be paid until the report has been received. The claim form for appointments starting before September 2015 may be downloaded here. The claim form for appointments starting from 2015 may be downloaded here.

External examiners claiming expenses for fares, accommodation, subsistence, and postage, are asked to attach relevant receipts or documentation. Travel mileage will be reimbursed to a maximum amount of the equivalent cost of a Second Class open return train fare for the journey undertaken. Where costs in excess of this are unavoidably incurred, examiners should contact the academic department, from which further reimbursement may be available.


These forms are the approved current University forms. Earlier versions should not be used. Details of where the forms should be forwarded to following completion are included on the forms themselves.

Appointment Proposal Form
Report Form
Claim Form (for appointments before 2015)
Claim Form (for appointments from 2015)

Further Resources

Nationally available publications which may be of interest to external examiners, particularly those who are new to this area of work are listed below:
External Examiners for Research Degrees

Information on External Examiners for Research Degrees is provided on the Student Registry web site.


This page was last edited on: 18/05/2018 13:49